PowerPro Features

The Feature List of PowerPro is extensive. It's not necessary to utilize all system functions. However, it's good to know these features are available if and when you need them. With PowerPro's flexible design, you can purchase each module separately as your needs dictate. Here is an overview of PowerPro DMS features:

Sales Processing and Point-of-Sale

Flexible and Easy-to-Use Sales Entry Capability

Add New Customers directly from the Sales Entry and Point-of-Sale Screens

Sales Forms automatically utilize the Discount, Tax Profile and SO Deposit Rules of the selected customer

Back Order / Special Order parts and accessories directly from the Sales Entry Screen

Automatically Calculates Special Order Deposit based on Pre-Defined Business Rules

Override Special Order Deposit if Desired (password protected)

Automatically Calculates amount of Special Order Deposit to Apply when SO Items are Delivered

Handles both Special Order and In-Stock Items on the same invoice/sale

Over-ride Special Order or Delivery of items as needed

Utilize Bar Code Scanners to Stream-Line Checkout Process

Interfaces with PartSmart, PartsManagerPro, HLSM, FicheFinder and On-Line Parts Finder. Add selected items directly to a Sale, Cost Estimate, or Repair Order.

Optionally bill sale to a 3rd Party (Bank, Finance Company, Central Office, Warranty Provider or Individual)

Each sales transaction is tracked by Department so the associated revenue is credited to either: Parts, Service, Sales, Rentals, or e-Commerce

Each sales transaction (and each individual line item) is tracked by Sales Rep

Enter a PO# (Purchase Order Number) for any sales transaction

Instant Price, Cost, and In-Stock Lookups

Price Over-ride can be password protected so that management approval is required

Locate items by Product ID, Supplier, Alias, Description, Application Code or Product Notes

Shows Color-Coded Line Item Status: Active, Superseded, Discontinued

Displays Superseded By and Substitute Items, also has Reverse Super Lookup

Shows Bin Location for quick retrieval (including Pick Tickets)

Easily define and sell Kits and Assemblies

Easily Handles Superseded and Substitute Item Lookups and Replacements

Warns user when a Superseded or Discontinued Item is added to the sale

Inventory Stock Levels are updated as soon as the sale is finalized/posted

General Ledger is updated as soon as the sale is finalized/posted

Inventory Stock Levels are updated when items are sold to Service Tickets

Easily record Lost Sales

Define and Process Recurring Sales (for Monthly Billing)

Create Sales directly from Cost Estimate / Price Quote

Create Service Ticket directly from Cost Estimate / Price Quote

Prints full-page invoice (laser printer) or small 40 character receipts (receipt printer)

View or reprint any invoice/receipt as needed

Display your Logo on the invoice

Stream-Lined Point-of-Sale Screen

Remote Sales Capability (process sales at race track and sync with shop)

Easily Find Any Sale within Seconds, Search Options include:

	Sold To Name (Business or Individual)
	Today's Sales
	Yesterday's Sales
	Invoice Number
	All Sales Not Finalized
	Sales for a Specific Date
	Sales for a Specific Date Range
	Finalized Today
	Finalized for a Specific Date
	Finalized for a Specific Date Range
	Sales Associated with a Specific Repair Order
	Sales Associated with a Specific Special Order
	Sales Associated with a Specific Purchase Order
	Search by Sale and Customer Notes
	Custom Search - Search for Sales based on your specific criteria

Inventory Management

Tracks Parts, Accessories, Garments, Major Units, Kits, Assemblies, etc...

Stock Levels immediately updated by Sales (reduces stock) and Receiving (increases stock)

On Order Levels immediately updated by Purchase Orders

Specify Inventory Reorder Levels, Qty Discounts, and Sales Promotions

Setup Kits, Assemblies, and Job Codes (can include parts, labor, etc...)

Kits and Assemblies can consist of any number of items

Major Unit Tracking (Motorcycles, ATV's, Boats, Snowmobiles, Automobiles, Power Equipment, Firearms, etc...)

Interfaces with Handheld Inventory Scanner for efficient Physical Inventory Counting. Also supports RGIS Count format.

Optionally define Application Codes for Parts and Accessories

Purchase Orders (for Shelf Stock, Special Order and Suggested Stock Items)

Create Purchase Orders based on Sales and Special Orders (items needed are automatically added to the PO)

PO's can contain both Special Order Items and Shelf Stock Items on same PO

Upload PO's via the web (Electronic Purchase Order Interface for Honda, Yamaha, Suzuki, Kawasaki, Parts Unlimited, Tucker Rocky, Arctic Cat, Western Power Sports, and Others)

Product Label and Barcode Label Printing (For Shelf Stock & Special Order Items)

Barcode Scanning and Printing (for optimizing Inventory Management and Sales Processing)

Barcode and Product Labels can be printed when items are received or afterwards as needed

View and Print all Sales History including Special Order History for any Item

View and Print all Purchase History for any Item

View and Print all Receiving History for any Item

Assign a Product Image to any Item

Define a Custom Message that is displayed whenever an item is added to a sale. This is great for up-sell reminders.

PriceFile Uploads consist of all products from each vendor's catalogue. This helps make Special Orders very easy because all products are already defined.

Easily handles duplicate part numbers

Easily Find Any Product within Seconds, Search Options include:

	Product ID
	Supplier ID
	Application Code
	Bin Location
	Bin Location Range
	Name / Description
	Alias Name
	Category
	Sub-Category
	Partial Name / Description
	All In Stock
	All Defined Products
	Search for Keywords entered in the Product Notes field
	Custom Search - Search for Products based on your specific criteria

Customer Management and CRM

Enter New Customers via: Customer Form, Sales Form, RO Form, F&I Form, and Estimate Form as needed

Track separate Shipping and Billing Address for each customer

Track Email Address and Birth Date (for marketing efforts)

Set Price Level and Discount/Markup Percentage for each customer

Set Tax Profile, Payment Terms, SO Deposit Requirement, Store Charge Option and Credit Limit for each customer

Enter detailed notes for each customer (can also be viewed from sales entry form)

Set Follow-up Dates and Follow-up Sales Rep for any customer

Record reason for Follow-up in Customer Notes

PowerPro automatically displays Scheduled Customer Follow-ups for each user upon logon

View and Print complete Sales History for any customer

Specify whether a customer should receive email advertisements and for which marketing categories

Integrated Follow-up Sales System (FUSS) that includes:

	Display Customers based on a wide variety of purchasing habits and/or amounts
	Print Pre-Defined Mailing Labels
	Print Pre-Defined Courtesy Follow-up Letters from the Parts, Service, & Sales Department
	Print Pre-Defined Purchase Anniversary Letters
	Print Pre-Defined Happy Birthday Letters
	Print Pre-Defined Thank You Letters for Major Unit Purchases
	Print Pre-Defined Scheduled Service Reminder Letters for Major Unit Purchases
	Print Pre-Defined Recall Letters based on Make/Model
	Print Pre-Defined Sales Flyer and Sales Event Letters
	Print Pre-Defined Open House Flyers
	All letters can be customized by your staff to meet your specific needs
	Send Email Advertisements and Announcements
	Email Ads and Announcements can be targeted to a specific subset of customers that meet specific marketing criteria or to all customers
	Emails Ads and Announcements are easy to create using MS-Word or your favorite word processor
	Define an unlimited number of email advertisements and/or announcement documents
	Tracks which emails are sent to each customer
	Sends email to customer when Special Order Items Arrive
	Sends email to customer when Repair Order is Completed

Easily Find Any Customer within Seconds, Search Options include:

	Company/Last Name
	First Name
	Company Contact Name
	Entered by Date or Date Range
	Follow-up Date or Date Range
	Customer ID
	IRN (Internal Reference Number)
	Day or Evening Phone
	Keywords in Customer Notes
	Specific Marketing Categories
	Custom Search - Search for Customers based on your specific criteria

Repair Orders / Job Tickets

Schedule and Manage Repair Orders by Date and Technician

Track Work Scheduled, Estimated Hours to Complete, Date Promised, and Technician Assigned

Track RO Status: Open, Assigned, In Work, Holding for Parts, Holding for Customer Approval, Complete, Invoiced

Shows Major Units owned by each customer for easy selection

Can add Major Units into system directly from the Repair Order Screen

For Crash Repairs, can upload images/pictures of unit into the RO

Pictures can be Viewed and Printed directly from the RO Form

For Warranty Repairs, can specify the Warranty Provider Bill-To Info

Tracks details about each requested repair task

Tracks Parts and Labor used to complete the needed repairs

Tracks Parts On Order along with PO Number and Order Date

View Status of Parts On Order directly from the RO Form

When Special Order Parts arrive for an Open RO, PowerPro DMS notifies the Service Manager

Inventory is automatically updated when parts are assigned to a Repair Order

When parts are removed from an RO, they are placed back in stock automatically

Interfaces with PartSmart, PartsManagerPro, HLSM, FicheFinder and On-Line Parts Finder. Add selected items directly to a Repair Order.

Job Groups (Group and Subtotal Parts, Accessories & Labor by Task)

Adjust Quantity Billed and Pricing as needed (password protected)

View and Print Professional Job Tickets (can view or reprint anytime)

Display your Logo on the Job Tickets

Handles Warranty and Non-Warranty Items on the same Repair Order

Create Repair Orders / Job Tickets from Cost Estimates

Repair Orders remain open until all work is complete and RO is invoiced

Tracks all Maintenance History for each unit for easy retrieval and review

Setup Auto-Add Items such as Shop Supplies, that are automatically added to each new RO

Define Job Codes that include all Parts and Labor associated with a given task

When an RO is completed, PowerPro DMS adds a reminder to the Service Manager's Task List to perform a Follow-up Courtesy Call

Displayed RO List can be ordered in several ways for ease of management

Easily Find Any Repair Order within Seconds, Search Options include:

	Company/Last Name
	All Open Repair Orders
	Opened Today
	Opened Yesterday
	Promised Today
	Promised Yesterday
	Promised for a Specific Date
	Scheduled Today
	Scheduled Tomorrow
	Scheduled for a Specific Date or Date Range
	RO Number
	RO's for a Specific VIN
	RO's for a Specific VIN - Last 5
	All RO's Holding for Parts
	All Holding - Special Order Parts Received
	Keyword Search - Tasks and Notes
	Keyword Search - Internal Notes

F&I Deals (Major Unit Sales)

The F&I Module is built directly into PowerPro (it is not a 3rd Party add-on product)

Enter both Buyer and Co-Buyer and print this information on the contracts

Handles Major Unit, Parts, Accessories, Warranty, Insurance, Fees, etc...

Handles 3rd Party Financing (Banks, Manufacturer Financing, Buy Here Pay Here)

Tightly integrated with the PowerPro Accounting Module

Automatically updates the Accounts Receivables when the deal is financed

Calculates Monthly Payment and Payment Schedule

Handles Trade-In (Automatically adds Trade-In into your inventory)

Handles Multiple Trade-Ins with Ease

Automatically updates the Trade Loan Payoff Payable Account

Handles Customer Deposits (Tracks all deposits and applies them to the deal)

Customer Deposits are easily transferred to a different unit if needed

Handles Multiple Payment Plan Options (Print for Customer Review)

Show and Hide Deal Profit (Helps during Negotiations)

Handles Alternate Interest Rate

Tracks Buy Rate

Out-the-Door Price Option

Automatically calculates Sales Commissions

Includes a Sales Commissions Management Utility

Detailed Reports (Profits - Front and Backend, Total Profit, Average Profit, etc.)

Prints F&I Forms (Finance Contracts, Insurance Forms, Title, Odometer, etc.)

Extensive F&I Forms Selection (Also, Customized Forms for your specific needs)

You can print or reprint any contract/form at any time, quickly and easily

F&I Menu System for selling Backend Products (Life, Disability, GAP, Protection Plans)

The F&I Menu System is built directly into PowerPro (it is not a 3rd Party add-on product)

Integrates with Credit Score Agency

A partial list of F&I Forms include:

	Buyer's Order (Customized with your Logo!)
	Finance Contracts (Honda, Yamaha, Suzuki, Kawasaki, BRP, Various Banks, etc...)
	Application For Title Statements (Motorcycle, Watercraft, Auto's)
	Odometer Statements (Units Sold and Trade-Ins)
	Product Registration Forms (Motorcycles, ATV's, Watercraft)
	ATV Training Certificates
	Credit Forms/Statements
	Extended Warranty/Service Contracts
	Power-of-Attorney Forms
	Sales Tax Statements
	GAP Insurance Forms
	GAP Disclosure Forms
	GAP Cancellation Forms
	Tire and Wheel Protection Forms
	Physical Damage Insurance Forms
	Certificate of Origin Forms
	Notice to Co-Signer Forms
	Other Custom Forms based on your specific needs

Easily Find Any F&I Deal within Seconds, Search Options include:

	Company/Last Name
	Today's Deals
	Yesterday's Deals
	F&I Number
	VIN
	VIN - Last 5
	F&I Deals for a Specific Date or Date Range
	All Deals Not Invoiced

Accounting

	Detailed End-of-Day Reporting
	General Ledger (Chart-of-Accounts, Balance Sheet, Income Statements, Detailed GL Reports)
	Account Receivables (Track Receivables, Receive Payments, Debit & Credit Accounts, Print Detailed Reports)
	Account Payables (Track Payables, Pay Bills, Enter/Track/Apply Vendor Credits)
	Payroll
	Banking (Write and Print Checks, Make Deposits and Withdrawals, Reconcile Accounts, Easily Void Transactions)
	Easily handles multiple Checking Accounts
	Expense Tracking and Reporting
	Financed Major Unit Sales are automatically added into Account Receivables
	Inventory Receipts are automatically added into Account Payables
	The General Ledger is updated in real-time as transactions are processed
	The Income Statement is broken out by Department: Parts, Service, Sales, Rentals, eCommerce
	Make manual GL Journal Entries as needed
	Set GL to Batch Mode if desired (Supports Real-Time and Batch Mode)
	QuickBooks Interface (Optional)
	F&I Manager Utility (for managing Sales Commissions)
	Inventory Receiving Manager (for verifying inventory received against vendor invoice)
	Generates Charts and Graphs for Detailed Financial and Sales Analysis
	Security Protected - All Accounting Functions and Reports are Protected via Detailed Security Access Permissions

Reports and Charts

	PowerPro DMS includes over 400 pre-defined Reports and Charts
	Most reports can be modified by the end-user if desired
	Access to any report or chart can be restricted via security settings
	Reports can be viewed on-screen and/or printed as needed
	Reports are grouped by module: Sales, Inventory, Purchasing, Repair Orders, Major Units, Accounting & GL, F&I, etc...
	Add any report to a Memorized Reports List for quick and easy access
	Each user's specific Memorized Reports and Tasks are displayed when they log into PowerPro
	PDF Reports & Charts - any report or chart (including Invoices, Cost Estimates, etc) can be saved as a PDF File
	PDF Reports & Charts can be Emailed or Embedded into Word or Excel documents
	View and Print Sales Charts and Reports for any Date Range
	Easily compare Reports and Charts based on Week, Month, Year, etc...
	Chart Major Unit Sales by Date and Category (Sales, Cost, Profit, Qty Sold)
	Chart Major Unit Sales by Date, Category, and Manufacturer (Sales, Cost, Profit, Qty Sold)
	Chart Sales by Department and Date (Parts, Service, Sales)
	Chart Monthly Sales by Product Category (Parts, Accessories, Clothing, Warranties, etc...)
	Chart General Ledger Data (Assets, Liabilities, Owner's Equity)
	Many different Chart Types: (Pie Chart, Line Chart, Bar Chart, Combo Chart, etc...)
	All charts are 3-D with nice color combinations
	Print the Charts and Reports - File in your Financial Notebook
	Use the detailed Charts and Reports when attending 20-Group Dealer Meetings
	Easily Email an Invoice or Cost Estimate to a customer
	Easily Email Charts and Reports to your CPA, Investor Partners, or Banker
	Utilize the extensive Reports and Charts to stay in close contact with your Financial Position

Other Features

	Runs On-Site or In-the-Cloud
	Sends Emails to Customers when Special Orders Arrive and RO's are Complete
	Prospecting and Marketing functions help increase business (Letters, Flyers, Emails)
	Track and Manage Sales Commissions
	Tracks and Manages Major Unit Deposits, shows deposit(s) in F&I Deal
	Customizable Reports
	Multi-Level Product Pricing
	Multi-User Ready
	Query Creator for custom queries and reports
	Flexible Tax Profiles (Define as many as you need)
	Also supports Canadian Tax Calculations: GST, PST, HST
	Extensive Security - Access to all functions and reports can be granted or restricted as needed
	Price File Support (Extensive Selection)
	Training Database for practice and new employees
	Supports Cash Drawers, Laser, Receipt, and Barcode Printers
	Over 400 Pre-Defined Reports and Charts
	On-Line Fiche Capability (View Diagrams, Download Parts, add to Sale, RO, Estimate, or PO)
	Parts Catalogue Interface (PartsManager Pro, PartSmart, HLSM, FicheFinder, On-Line Parts Finder, Toro Master Parts Viewer)
	Launch Parts Catalogues directly from PowerPro DMS
	Define Commonly Used Web Links that can be accessed directly from PowerPro DMS
	Link Multiple Dealer Locations for In-Stock Lookups and Other Tasks
	Process Sales at Remote Race Events via Laptop and Import the transactions into PowerPro DMS at your shop.
	Remote Sales Sync Process updates Inventory, Customers, Special Orders, etc...

PowerPro Enterprise Edition is a comprehensive Dealer Management System that runs under Windows NT, Windows 2000, 2003 & 2008, Windows XP, Vista, Windows 7, 8, and 10.

PowerPro DMS supports two database back-ends:

	The Native Database is great for 1 to 25 User Shops
	Microsoft SQLServer Database, which can handle Hundreds of Users and Multiple Locations

With PowerPro DMS, you're path to future expansion is uninhibited. Most dealerships fall within the 1 to 25 user category. However, if you have 40, or 100, or 1,000 users, PowerPro DMS coupled with Microsoft's SQLServer Database is a solid and highly scalable solution that can meet the most demanding needs!

PowerPro DMS includes User Manuals for each area as well as comprehensive On-Line Help, Training Videos and Business Process Flow Diagrams for quick answers to your questions.

Included in the price is your choice of initial price files (subject to availability and authorization). Additionally, you will receive up to 3 complimentary F&I forms.

The monthly Assurance and Support Fee starts around $100.00 and increases based on number of users. All publicly-released system upgrades are included with the Monthly Assurance fee.

To ensure a smooth implementation, we offer additional services including On-Site Installation and Training, On-going Technical Support, Price File Support, Data Migration Services, and Custom F&I Forms.

Our Technical Support Staff will be glad to assist you with selecting the right computer hardware, barcode scanners, printers, and cash drawers. If you have existing equipment, we can help determine if it will be sufficient to run PowerPro. PowerPro does not require high-end computers. Except for the server, a Pentium 4 with 500M of RAM or higher is fine.

Let PowerPro help take your dealership to
The Next Level!

Hot Tip

Before spending thousands of dollars more, do a side-by-side comparison of PowerPro with any other product on the market.

Customer Support

We know that excellent customer support is vital to the success of our products.

Support is provided by professionally trained seasoned veterans that can answer most questions very quickly.